Because of the COVID-19, most teaching is going remote.
Surely some of the teachers are venturing into virtual education for the first time. And that’s me! Hehe…
And most of them are offering to their students videoconfering lectures supplemented by emailed assessments.
So as I’ve started receiving emails from my students, I realized it would be useful to brush up on some phrases and vocabulary that can be used.
Salutations
When you don’t know the name
- Dear Sir or Madam
- To whom it may concern
- Hello
When you know the name
- Dear Mr, Mrs, Ms …
- Dear John
- Hello Pat
- Hi Mary
- Hey John
- Mary
When writing to a group
- Dear all
- Hi everyone
Opening sentence
Replying to an email
- Thanks (very much) for your email.
- This is to say thanks for your email.
Giving a reason
- I’m (just) writing to
- Just a (quick) note to
- Just a short email to …
- clarify …
- confirm …
- inform you…
- follow up on …
- let you know …
- reply to …
- request …
- tell you …
- thank you …
- update you …
Attaching files
- I’m sending you/attaching … (as a pdf file)
- I’ve attached …
- Please find attached … (my text/report)
- I’m sending you the price list/document as an attachment.
- Here is the … you wanted.
- Please find below the link to…
When things go wrong
- I’m afraid you forgot to attach the file/…
- I’m afraid I can’t open the file/document.
- Can/Could you send it again in … format, please?
Close
- Yours sincerely
- Kind/Best regards
- Regards
- Best wishes
- All the best
- Best
- See you (soon)
- Take care
- Bye (for now)
- [just the name or initials]
- [no close]